Naming conventions are a common set of rules you use when you create a document on the computer. It's a set of rules to follow that enables everyone to search or browse file names more efficiently.
WHY ARE THEY IMPORTANT?
- Documents are a corporate resource and are the property of Century Group. They diminish greatly in value if we can't find them when we need them.
- Google Drive's search feature gives File Names more weight than content, comments or system generated metadata (better search results)
- A good file name indicates the file content to all stakeholders so that they can open up the correct file (saves time).
- It also provides consistency and enables our human eyes to more easily scan a list of search results (easier browsing).
WHAT ARE OUR FILE NAMING CONVENTIONS?
There are four parts that make up an acceptable file name. They always occur in the same order. The four elements of our file names are:
See also: Intro to File Naming